Capture
Connect a form, ad lead, Zapier route, or intake handoff into a simple queue.
For TRT, hormone, longevity, and private-pay clinics
LeadVitals response system for private-pay clinics.
Recover missed consult revenue with sub-5-minute lead response, intent scoring, and structured 30/60/90-day follow-up without replacing staff or making medical claims.
LeadVitals pilot cockpit
Dry run
Launch readiness
Setup needed
Webhook secret, booking URL, and legal/vendor review remain gated before live patient data.
New consults
18
Contacted
16
Avg. first reply
04:12
-
High-intent TRT consult Responded, booking link sent, staff follow-up queued98
-
Lab follow-through needed 30-day check-in scheduled for care team review82
-
General pricing question Educational handoff sent, no treatment advice64
Sub-5-minute response
Immediate approved reply after intake or form submission.
Follow-up rhythm
30/60/90-day check-ins to reduce post-consult drop-off.
Clinic-safe scope
No diagnosis, treatment recommendation, or staff replacement.
Workflow
One lead source, one approved reply, one measurable revenue leak.
Respond
Send approved non-clinical copy quickly so motivated leads hear back while intent is high.
Prioritize
Score consult intent so staff can work the highest-value follow-ups first.
Report
Show contacted, missed, booked, and follow-up opportunities in a weekly operating report.
Operator view
A pilot cockpit built around staff action, not software theater.
Readiness gate
Dry-run mode, webhook security, booking URL, and compliance review stay visible before live use.
Priority queue
High-intent leads rise to the top with the next staff action attached to each record.
Weekly evidence
Clinic owners can see contacted leads, booked leads, missed follow-up, and revenue-leak patterns.
Pilot
Built for a narrow, staff-approved first test.
First 14 days
Review one intake path, draft approved response copy, and run a dry workflow with sample leads.
First live source
Monitor one lead source with clear escalation to staff and no medical-advice automation.
Weekly review
Measure response speed, follow-up gaps, high-intent leads, and recovered consult opportunities.